Records Division

The Records Division is open

Monday through Friday 8:00 a.m. to 4:30 p.m.

Closed on City Holidays and Weekends

The Records Division of the Portales Police Department provides copies of official records to the public. These may be requested in person or by mail during our normal business hours.

The Records Department staff includes:

Desk Sgt. 

Records Clerk

You may print the request form and mail the form with payment or bring the form with payment to us and the Police station. Please take the time to check our Information Availability (PDF)

  • Background Checks--The Records Division will provide persons with a local background check. This will entail a search of any outstanding warrants and arrests. There is a $3.00 charge per background check for this service.
  • Police Incident and Accident Reports--Copies of Accident reports and Incident reports may be obtained from the Records Division. The cost is $3.00 per report (3 pages), $1 per additional page.

Public Records Request Form

Download a Public Records Request form (PDF)

It is the goal of the Records Division of the Portales Police Department to provide the public with access to all information defined as public by law or regulation, while maintaining the confidentiality of information exempted from release. So that we may fully comply with all laws and regulations, records requested will be mailed within ten days of your request. Written estimates will be mailed within ten days when the estimated cost to provide those records exceeds $10.00.


We will use the information you give us to comply with your public records request. Your request itself is a public record and may be released under the provisions of the New Mexico Public Records Act. We will not release this information in any other way.

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Contact Us

Police Department
42427 US 70
Portales, NM 88130
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  • Personnel Directory
  • Hours: 8:00am - 4:30pm M-F

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